Careers

JOB DESCRIPTION

POSITION TITLE:  Office Coordinator & Executive Assistant, Marketing- 15 month contract

DEPARTMENT: Finance & Administration, Global Marketing

REPORTS TO:  Human Resources Manager, VP Global Marketing

UPDATED:  August 2025

Role Summary

Providing administrative support to Destination Toronto Finance &Administration and Global Marketing business lines.

Core Responsibilities

• ​Primary administrative support for Vice President, Global Marketing 
  • Act as key liaison between the VP, internal teams and external stakeholders, including agencies, vendors, and industry partners 
  • Track key initiatives and deliverables for the VP, providing timely reminders and proactive follow-through to keep projects on schedule
  • Compile data, source screen captures and other content and materials for presentations, reports and proposals 
  • Conduct industry and destination research, synthesizing insights for use in presentations as needed
  • Coordinate logistics for key events and meetings, including virtual, in-person, and hybrid formats.
  • Oversee special projects as assigned by the VP, including event coordination, communications and marketing-related initiatives.
  • Serve as the primary administrator for the Events Calendar, overseeing the event submission approval process and managing the calendar’s general inbox, including inquiries and support requests.
• General office administration  duties:
  • Act as in office coordinator, 4 days per week
  • Responsible for the creation and distribution of employee newsletter 
  • Distribute  any incoming mail or packages
  • Maintain regular listings: phone lists, staff directory, organizational charts
  • Coordinate courier pick-up and deliveries required for organizational departments.
  • Organize logistics for hot desk and meeting rooms bookings. Making necessary preparations for sub-tenants of Destination Toronto with our online booking system.
  • Assist other departments in organizing and ordering meeting supplies, catering, equipment and refreshments as well as catering when required for meetings
  • When required, greet and direct guests/clients to the appropriate staff
  • Respond to inquiries from info@destinationationtoronto.com 
  • Back-up for Shipping/Receiving
  • Process building maintenance requests via building management website when required
• ​Office administrative support:
  • Tasks assigned by Human Resources Manager and or/Office Manager
  • Maintain and update the intranet in consultation with the leadership team
  • Delivering monthly (internal) newsletter, including writing, building and testing before sending
  • Other duties assigned as required 

Abilities, Skills and Competencies

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to prioritize, organize and work with minimal supervision

Experience

• Minimum 1 year of experience in an administrative and/or customer service role
  Previous experience using a CRM tool would be an asset

Language

• English essential
• Fully Bilingual in both English & French would be an asset

How to Apply

Please send your resume to human-resource@destinationtoronto.com and clearly indicate the application is for the position of “Contract - Office Coordinator” in the subject line.  

If you require a disability-related accommodation to participate in the recruitment process, please email us. We will accommodate your needs under the Ontario Human Rights Code.

We thank all candidates for their interest in Destination Toronto and will directly contact those candidates selected for an interview.