Our office at Queens Quay offers four meeting spaces, and six video conference rooms. These rooms and spaces are booked through our Google Workspace calendar and interfaces with Clearooms through the backend.
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In Google
- Confirm that the space is available for the date and time needed using its calendar.
- Create a new calendar event using the "+ Create" button in the upper left corner of Workspace.
- Fill out the event details, including participants.
- Select the room to be reserved using the Add room or location section.
- Save and Send the event invite when complete.
Clearooms is able to view and interact with existing reservations for meeting spaces, as well as create new reservations for meeting spaces.
In Clearooms
- From the Offices view, select the date for your meeting
- Select the meeting room you'd like to use
- Meeting rooms available all day are green, partially available meeting rooms are in yellow
- In the popup window, select a start time for your meeting - Image
- In the next window, you'll need to adjust the End Time, and add a Title. These are mandatory. - Image
- The New Meeting window will also allow you to add a Google Meet link, invite attendees and more!
- Select the Create button when complete, you will receive an email confirmation
